Source more off market deals, reach more owners, and close more listings by automating real estate research.
Owner identification, entity research, portfolio mapping, and deal signals. We build AI workflows that run this research every week and deliver the results directly to your CRM. Ten times the research, in a tenth of the time. You can evaluate the work before you pay: three free owner briefs, on properties from your own list.
Get my three free owner briefs Submit three properties from your list. The completed briefs are ready before the call.- County record
- SUNBELT HOLDINGS 47 LLC, c/o registered agent
- Actual owner
- R. Calloway, principal, Sunbelt family office
Verified 4 days ago · 4 of 4 sources agree - Portfolio
- 11 industrial properties across Tampa and Orlando
- Why now
- Held 14 years, two repair permits since 2024, no debt recorded since 2019
- Approach
- Owner self manages, no property management firm in between
One owner brief from a weekly batch. Illustrative data.
Specialists in real estate research.
Every workflow we build is based on the sources this industry uses: county records, state filings, permits, deeds, and portfolio data. Our background is in property operations, and it shows in the output: briefs written in the language of parcels, hold periods, and buy boxes, delivered to the CRM you already use. If your team spends time finding owners, sourcing off market deals, or qualifying properties, this service was built for you.
Acquisition teams
Off market deal flow generated through research rather than listings
CRE brokers
Listing leads: which owners are holding long, pulling permits, or likely to sell
Investors and funds
Buy box research at scale, with every parcel scored against your criteria
Wholesalers and land teams
Owner outreach lists that reach actual owners, verified before the first call
Property management growth
New door acquisition: who owns the buildings you want to manage
Teams selling to owners
Roofing, solar, paving, restoration: your buyer owns the building
Every LLC on the county record has an owner behind it.
This is what a typical parcel record gives you:
So mail goes to a law office, calls go to a property manager without the authority to sell, and the deal goes to whoever identified the actual owner first.
The owner can be found. It takes state filings, connected entities, portfolio patterns, and contact data verified across sources. In other words, it takes research: the slow, manual kind that consumes your team's hours. That research is what we automate.
Your team spends less time searching records and more time talking to owners.
You reach the owner before the property lists. Being the first conversation is a real advantage, and it happens while everyone else waits for the listing.
Each brief includes the owner's full portfolio. One conversation can cover eleven buildings instead of one, because you know everything they hold before you call.
Hold period, permits, ownership changes, debt profile. Each brief explains why this owner is worth contacting this quarter, so your team prioritizes the owners most likely to respond.
Our background is real estate operations. This system identified the decision makers behind more than 300 parking properties, through LLCs, holding companies, and family offices, with accuracy measured by hand against verified samples. Real estate research is where we started, and it is the first job we automated.
What it takes to find one owner manually.
Pull the Secretary of State filing for the LLC. You get a registered agent, or a manager that turns out to be another LLC.
Follow the chain. Entity two points to entity three, entity three shares an address with four more, and somewhere in that structure is a person.
Verify the person. Is this the principal or the attorney? Still involved, or divested two years ago? Which of the three people with that name?
Find a working contact. Then verify it, because a bad number wastes a morning and a bad mailing wastes a week.
Repeat for the remaining 400 properties on your list, and repeat again when ownership changes, because it regularly does.
The system, in five parts.
Entity research, automated.
Built on your market and your buy box. It works through state filings, connected entities, and portfolio patterns to reach the actual owner, then verifies the contact across multiple sources. Multi source verification reaches 85 to 95% of decision makers, compared to 50 to 60% from any single database, and every step is logged.
Why this owner, why now.
Permits, hold periods, ownership changes, and portfolio moves: public signals, read automatically against your criteria, so every brief carries a reason to reach out this quarter. Your team contacts motivated owners first instead of working through an alphabetical list.
One page per property, ready before the week starts.
Each brief includes the entity of record and the actual owner, the owner's full portfolio, the timing signals, a recommended approach, and the receipt: which sources were checked, how many agree, and the confidence score. Delivered to your CRM every Monday at 6:00.
If the owner is wrong, the brief is free.
Wrong means: the person named is not an owner or authorized principal, they had already divested, or the verified contact bounces. Any of those, reported within 30 days, and the brief is redone and credited. We can make this commitment because every brief carries a measured confidence score, and only briefs above the threshold are covered by the warranty. The full terms are stated in the service agreement.
Three owner briefs on your properties, before the first call.
You book the call and provide three addresses from your own list. Before we meet, the workflows run them. On the call, you review the briefs. If we were unable to resolve one, you will see that as well, with the research log included. You see the results before you make any decision.
What the engagement includes.
- The research workflows, built on your market, your buy box, and your CRM
- The Owner Brief batch, delivered to your CRM every Monday
- The Wrong Owner Warranty on every covered brief, with 30 day claims
- Ownership monitoring: when a property changes hands, you are notified
- A monthly report covering accuracy, volume, and cost per brief
- Full documentation and training for your team
- Full ownership at handoff: the workflows, the credentials, and the data
- Month to month terms, 30 days notice, no annual contract, no percentage based fees
The guarantee.
The build ends with your first full Monday batch delivered. From that day, you have 14 days to request a full refund of the build fee, for any reason. No conditions and no questions. Founding pricing is available for the first three clients, and pricing is finalized on the call, after you have reviewed your briefs.
Asked before every deal.
We already pay for CoStar, Reonomy, or PropStream. Where does this fit?
Keep them. They are good at what they do: listing properties, entities, and recorded data. What they provide is still raw material. The workflows sit on top: resolving the entity to a verified person, mapping the full portfolio, reading the timing signals against your buy box, and writing the finished brief into your CRM. Your subscriptions become inputs to an automated process instead of tabs your team searches manually.
Is this skip tracing?
It is a more complete version of it, built for commercial and portfolio work. Consumer skip tracing is designed for one house and one homeowner. Commercial ownership sits behind layered entities, and the answer you need is not only a name: it is the portfolio, the timing, a verified contact, and the sources shown. That requires a research workflow rather than a lookup, and it comes with a warranty.
We are a real estate team, not a tech team. Who runs this?
We do, and then you can. We build the workflows, run them under the monthly engagement, and train your team along the way. At handoff you own everything: the workflows, the documentation, and the credentials. Some clients keep us running it, and some take it in house after training. Either way, it belongs to you.
What makes a brief wrong under the warranty?
Three things, stated in the agreement: the person named is not an owner or authorized principal for the property, they had already divested before delivery, or the verified contact bounces. Reported within 30 days, the brief is redone and credited. Briefs delivered flagged for review sit outside the warranty and are marked as such.
Do you contact the owners for us?
No. We research and we write briefs. Your team makes the calls and sends the mail, in your name, with your reputation. The briefs ensure the outreach reaches the right person.
Do you sell the same owners to our competitors?
No. The workflows are built on your market and belong to you. Your briefs are yours. Nothing is shared, syndicated, or resold, and this is stated in the agreement.
Does this work for residential, or only commercial?
The system was built on commercial and portfolio ownership, which is the harder case. Residential and land work as well, especially entity owned and absentee portfolios, where the same research applies. If your list is single family owner occupants, there are cheaper tools for that, and we will tell you so on the call.
What does it cost?
One fixed build fee and one flat monthly fee, month to month. Founding pricing is available for the first three clients. The exact number is set on the call, after you have reviewed your three free briefs, because pricing is a simpler conversation once you have seen the results.
Where does your data come from?
Public records, state filings, and licensed data providers, with the source logged for every field. Verification runs across multiple providers, and each brief shows how many sources agree. No scraped or gray market data.
What happens if we stop the monthly fee?
Everything stays yours. You keep the workflows, the documentation, and every brief delivered. Ownership changes regularly, and the monthly fee covers keeping your data current. Many clients run it themselves after a training period.
Send us your three hardest LLCs. We will find the owners.
Fill in the form and pick a time. Before the call, we run three properties from your list through the workflows, free of charge. You review the briefs, then you decide.